Quaker Housing Trust is a charity created by the Religious Society of Friends (Quakers) in Britain as a channel through which Friends can give financial help to charitable social housing providers. Our full address is Quaker Housing Trust, Friends House, 173 Euston Road, London NW1 2BJ. Our registered company number is 00924311 and our registered charity number is 254704.

We act as a controller when we collect personal data from our trustees, donors, applicants and enquirers.

We collect this data in the legitimate interests of supporting our work. We will also ask for consent for data processing where appropriate. When we ask for personal data we will inform you of how we intend to manage it and what measures we will take to ensure its security

How we collect data

Quaker Housing Trust collects personal data through:

• Enquiries
• Application process
• Donations
• Mailing lists
• Cookies

We will ensure that all personal data supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.

Why we collect data

• Carry out administration in support of Quaker Housing Trust, to do work on behalf of Quaker Housing Trust and to collect funds for Quaker Housing Trust
• See how you are using the site so we can improve it

Processing and consent

When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so.

Some parts of the site may ask you for more information so that you can apply for a grant, sign up for newsletters, get more information about our work or donate money to support us.

You’ll always be told when this information is being collected. In most cases you’ll be asked to enter it – for example, an email address to sign up for further information. This information will only be used for the purposes stated.

We will not use this personal data for other purposes without asking your permission. We will not keep this information for longer than necessary. We will not use third parties to process your data without taking reasonable steps to ensure they comply with UK Data Protection legislation and EU General Data Protection Regulation.

We will never sell your data to third parties.

We collect the following information from people visiting the website:

• Questions, and feedback you leave, including your email address if you send us emails.
• Personal data relating to the completion of online forms for example applying or when making donations
• Your IP address and which web browser (and version) you use.
• Information on how you use the site, using cookies and page tagging, to help us improve the website and our services.

We review our log we use to keep your information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will only hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Data location and security

Your personal data is held in electronic and paper form as appropriate. Electronic data is held on secure servers operated by Britain Yearly Meeting. Data in paper form is held securely and destroyed securely. More details about this are given in our Privacy Notice.

About cookies

Like most websites, our site uses small data files stored on your computer called cookies.

Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.

Please read the ICO guidance on cookies. This explains the type of information collected through the use of cookies and how you can manage their use.

Links to and from our website

This site contains links to and from other organisations’ websites. This privacy policy only applies to Quaker Housing Trust’s website. If you go to another website from this one, read their privacy policy to find out what that organisation does with your information. When you come to our website from another website, we may get personal information about you from the other website. Read those websites’ privacy policies if you want to know about this.

Disclosure of your information

We may disclose your personal information:

• If we are under a duty to disclose or share visitors’ personal data to comply with a legal obligation
• For law enforcement purposes
• To apply our terms of use and other agreements

Your rights over your data

If you have any queries, please in the first instance, please contact Secretary QHT at jennifera@quaker.org.uk or on 020 7663 1051.

Should you wish to make a subject access request to view your personal data held by us, please contact Secretary QHT at jennifera@quaker.org.uk or on 020 7663 1051.

Should you wish to withdraw permission for use of your data or to update the data we hold for you, please contact Secretary QHT at jennifera@quaker.org.uk or on 020 7663 1051.

Changes to this policy

We will review and update this policy in line with best practice and changes in legislation. We will always have an up-to-date version of the policy on our website and available from our secretary.